Workplace Bullying and Violence Prevention Policy

Effective Date: 01/04/2025

1. Purpose

ZenithWave Capital Limited is committed to providing a safe, respectful, and inclusive work environment, free from bullying, harassment, and workplace violence. This policy aims to prevent, address, and mitigate any incidents of bullying or violence in the workplace to ensure the well-being of all employees.

2. Scope

This policy applies to:

• All employees, contractors, interns, and consultants working with ZenithWave Capital Limited.
• Any workplace interactions, including in-person, remote, and digital communications.
• Workplace-related incidents, including those that occur:
– At company premises or offsite locations during work-related activities.
– At work-related events such as meetings, conferences, or social gatherings.
– Through digital communication platforms, emails, or social media.

3. Definitions

3.1 Workplace Bullying

Workplace bullying is repeated, unreasonable behavior that intimidates, humiliates, or undermines an individual. Examples include:

• Verbal abuse, insults, or derogatory remarks.
• Spreading false rumors or malicious gossip.
• Unwarranted criticism or exclusion from workplace activities.
• Cyberbullying through emails, messages, or online platforms.
• Unfair workload distribution intended to distress an employee.

3.2 Workplace Violence

Workplace violence includes any act or threat of physical violence, harassment, intimidation, or other disruptive behavior. Examples include:

• Physical assault, pushing, hitting, or threats of violence.
• Intimidation or coercion to force someone into compliance.
• Stalking or threatening behavior in or outside the workplace.
• Possession of weapons in the workplace without authorization.

4. Responsibilities

4.1 Employer Responsibilities

ZenithWave Capital Limited is responsible for:
• Ensuring a safe and respectful workplace.
• Providing training on bullying and violence prevention.
• Addressing complaints in a timely, fair, and confidential manner.
• Taking disciplinary action against violators of this policy.

4.2 Employee Responsibilities

Employees are responsible for:
• Treating colleagues with respect and professionalism.
• Reporting incidents of bullying or violence promptly.
• Cooperating in investigations and maintaining confidentiality.

5. Reporting and Investigation Process

5.1 Reporting an Incident

Any employee who experiences or witnesses bullying or workplace violence should report it to HR or a designated company representative.
• Reports can be made verbally or in writing, with details of the incident, date, time, and individuals involved.
• Reports will be treated with confidentiality to protect all parties involved.

5.2 Investigation and Resolution

• HR will acknowledge complaints within 3 working days.
• A thorough investigation will be conducted within 10–15 working days.
• Actions may include mediation, disciplinary measures, or other corrective steps.

5.3 Protection Against Retaliation

No employee will face retaliation for making a complaint in good faith.
Any retaliation will result in disciplinary action, including termination.

6. Consequences of Policy Violation

Any employee found to have engaged in workplace bullying or violence may face disciplinary action, including:

• Verbal or written warnings.
• Mandatory training on workplace conduct.
• Suspension or termination of employment.

7. Compliance and Review

This policy will be reviewed annually and updated as needed to align with legal and regulatory changes.
Employees are encouraged to provide feedback to ensure a safe work environment.

8. Contact Information

For reporting incidents or inquiries, contact:
📧 Email: compliance@zenithwavecapital.com